Agenda: April 16 Summit Council Meeting

COMMON COUNCIL of the CITY OF SUMMIT

7:00 pm – 7:20 pm

(Produced by the Office of the Secretary to the Mayor and Council) ADEQUATE NOTICE

CLOSED SESSION AGENDA FOR

TUESDAY, APRIL 16, 2013

RESOLUTION – Authorize Closed Session Collective bargaining matters – NJSA 10:4-12.b (4)

• FMBA Update
Appointments – NJSA 10.4-12.b (8)

• Memo – D. Hughes, re Unfilled Appointments

♦ Mayor’sAppointments: (confirmation required)

• Arts Committee (1 SDI Rep; 1 Public

  Schools Rep; 1 Architect/Hist. Pres.

  Rep.; 1 SAPF Rep.; 1 VACNJ Rep.)

• Think Local First Committee (1

  Suburban Chamber Rep.; 1 Non-Profit

Org. Rep.)

(no confirmation required)

• Education, Board of (2) (exp. 5/15/13)

• Environmental Commission (1 Alt. #2, 1

  Recycling Adv. Committee Rep.)

♦ Council Appointments:

• Lackawanna Coalition (Summit Rep.)

• Shade Tree Advisory Board (2 Citizen-at-

Large; 1 PB Rep.; 1 SADC Rep.; 1 Arb. Rep.)

ADJOURN CLOSED SESSION

Reminder
Mayor & Council
Suburban Municipal Joint Insurance Fund (JIF) Training April 16, 2013
6:00 PM
Whitman Community Room

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COMMON COUNCIL of the CITY OF SUMMIT

REGULAR MEETING AGENDA FOR TUESDAY, APRIL 16, 2013 7:30 P.M.

(Produced by the Office of the Secretary to the Mayor and Council)

Tuesday

COMMITTEE MEETINGS SCHEDULE

Committee -Time - Attendees - Office

BUILDINGS AND GROUNDS COMMITTEE

8:00 am Dept. of Community Services Drummond, Hurley, Kinney

FINANCE and PERSONNEL COMMITTEE

Monday
Bomgaars, Rubino, Madden, Mayor Dickson, Cotter, Olsen, Hughes

3:00 pm – 5:30 pm Large Conference Room

Tuesday

Monday

Monday

GENERAL SERVICES COMMITTEE

9:00 am – 9:30 am Large Conference Room Dill, Drummond, McNany, Leblein-Josephs

SAFETY COMMITTEE (Police and Fire)

7:00 am – 8:00 am Police Chief’s Conf. Room

8:00 am – 9:00 am Police Chief’s Conf. Room Hurley, Bomgaars, Mayor Dickson, Cotter, Houck, Weck

WORKS COMMITTEE

5:30 pm – 6:30 pm Dept. of Community Services Rubino, Dill, Kinney

LAW, Ad Hoc

meets as needed

Drummond, Dill, Hughes, Scrivo

(STAFF REMINDER: Please provide Committee Agendas for the Council President, City Administrator, and the Secretary for distribution on Thursday.)

ASSISTIVE LISTENING DEVICES AVAILABLE. SEE CITY CLERK.

CALL TO ORDER

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ADEQUATE NOTICE COMPLIANCE STATEMENT

Adequate notice of this meeting has been provided by the City Clerk’s Office in the preparation of the Council Annual Meeting Notice, dated January 3, 2013, which was properly distributed and posted per statutory requirements.

Please be advised that the FIRE EXITS are to my RIGHT, your left, and at the BACK OF THE ROOM.

The City has a Listening System to assist the hearing impaired. If anyone needs hearing assistance, please obtain the system at the Dais and return it thereafter.

ROLL CALL
PLEDGE OF ALLEGIANCE

EXPLANATORY NOTE REGARDING CLOSED SESSION

A closed session meeting, as authorized by State statute, was announced and held prior to the start of this meeting and the known items for discussion were listed on the published Closed Session agenda.

EXPLANATORY NOTE REGARDING HEARINGS AND COMMENTS

Please be advised that council meetings are broadcast live on Comcast Channels 34 and 36 and Verizon Channel 30 and rebroadcast on Thursdays and Saturdays on HomeTowne TV – Comcast 36 and Verizon 33.

When invited to speak, please come to the lectern, clearly state your name and address, spell your last name, and speak into the podium microphone so that your comments can be understood by all and properly recorded. Whenever an audience or Council member reads from a prepared statement, please give or email a copy to the City Clerk’s Office at dhughes@cityofsummit.org. To help facilitate an orderly meeting and to permit all to be heard, speakers are asked to limit their comments to approximately 3 minutes or so in length.

Unless you are using an electronic device to follow the meeting agenda or need it for professional emergency contact purposes, please turn it off. Thank you.

(The following matters were known at agenda deadline. Other matters may arise thereafter that need timely consideration or reaction.)

APPROVAL OF MINUTES

Regular and Closed Session Meetings – 4/2/13

REPORTS

Mayor, Council President, City Administrator

RESOLUTIONS

FINANCE/PERSONNEL

1. Amend 2013 Municipal Operating Budget

2. Amend 2013 Sewer Utility Budget

3. Minor Amendment – Ordinance 13-3010 Establish Cap Bank

BUDGET HEARINGS

• 2013 Municipal Operating Budget

• 2013 Summit Improvement District Budget

  BUDGET RESOLUTION FINANCE/PERSONNEL

  Summary of General Revenues and Appropriations - 2013 Summit Improvement District Budget (Adopt 2013 SID Budget)

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ORDINANCE(S) FOR HEARINGS

Comments are solicited from Council members and the public. Number Title

SAFETY (Law)

1. 13-3007  Amend Chapter III, Police Regulations, Section 3-5, Bingo and Raffles (Delegate issuing authority to City

Clerk)

LAW

Introduction Date

3/19/13

3/19/13 3/19/13 3/19/13

ORDINANCE(S) FOR FINAL CONSIDERATION

No comments are permitted at this point since the hearing is closed.

Number Title

SAFETY (Law)

1. 13-3007  Amend Chapter III, Police Regulations, Section 3-5, Bingo and Raffles (Delegate issuing authority to City

   Clerk)

   LAW

ORDINANCE(S) FOR INTRODUCTION

*Hearings will be at the meeting indicated below, unless otherwise noted

Introduction Date

3/19/13

3/19/13 3/19/13 3/19/13

Hearing Date 5/21/13

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Number

Title

RESOLUTIONS

WORKS

Ordinance Amending Chapter 18-3 Excavation of Street, Subsection 3.1 – Road Openings; Permit Required

(Staff reports are attached as appropriate. Items are listed according to Council Committees, those in italics indicate secondary committee reference. Unless otherwise indicated, or desired by Committee Chair, or a Council member advises that they will be voting in the negative, all Committee resolutions may be voted on at once.)

WORKS

1. Reject Bids and Authorize Re-advertisement – Village Green Pedestrian Improvement Project

2. Award Bid – Professional Landscape Services – Andy Matt, Inc. - $110,835.00

BUILDINGS AND GROUNDS

Authorize State Contract Purchases – Expand Camera Project & Fiber Installation - $148,469.60

FINANCE/PERSONNEL

1. Authorize Emergency Temporary Appropriations – Operating Budget

2. Accept 2013-2018 Capital Plan

3. Continue Liability Insurance Coverage Limits Standards

GENERAL SERVICES

1. Authorize Professional Services Agreement in Excess of $17,500.00 – 2013 Social Services – SAGE Eldercare, Inc. (Law)

2. Accept Donation of Three (3) Storage Facilities

LAW

CONSENT AGENDA

Staff reports are attached, as appropriate, when resolution is not self-explanatory. Matters authorizing action, licenses, or granting permission have met all department qualifications.

SAFETY

Appoint Volunteer Firefighter

FINANCE/PERSONNEL

1. Authorize Payment of 2nd Quarter Taxes – Union County Purpose Tax - $7,675,277.58; Union County Open Space Tax - $260,689.94 and SID Tax – $44,700.00

2. Refund Overpayment of 2012 Property Taxes – Tax Court Judgment

3. Refund Overpayment of 2013 Property Taxes – Tax Court Judgment Special Petition

4. Refund 2012 Tax Sale Lien

5. Authorize Payment of Bills – $1,297,146.75

ITEMS FOR DISCUSSION, ACTION, OR REFERRAL

(Comments are solicited from Council members and the public. Staff reports are attached as appropriate. Items are listed according to Council Committees, those in italics indicate secondary committee reference.)

GENERAL SERVICES

DeForest Avenue Lots Update

Authorize Professional Services Agreement in Excess of $17,500.00 – 2013 Social Services – SAGE Eldercare, Inc. (GS)

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PUBLIC COMMENTS

At this point in the meeting Council welcomes comments from any member of the public about issues that are not topics on tonight’s business agenda. Whenever an audience or Council member reads from a prepared statement, please provide a copy to the City Clerk at dhughes@cityofsummit.org. To help facilitate an orderly meeting and to permit all to be heard, speakers are asked to limit their comments to 3 minutes.

COUNCIL MEMBERS’ COMMENTS/NEW BUSINESS

PRESENTATION(S) and LIASON, STAFF REPORTS

ADJOURNMENT REGULAR MEETING

CLOSED SESSION (if needed and authorized)

EXPLANATORY NOTE REGARDING CORRESPONDENCE, STAFF & LIAISON REPORTS, AND GENERAL INFORMATION ITEMS

By the Friday morning before the meeting, the agenda and copies of letters, staff reports, and general information items are available for public inspection at the City Clerk’s office, the public library reference desk, and the agenda only is on the City Hall bulletin board in the downstairs lobby. The agenda and relevant data also are provided to designated newspapers, and persons who have paid the appropriate fee.

Unless otherwise indicated, all items on the agenda are distributed only to Mayor, Council, Scott Olsen, Beth Kinney, Christopher Cotter, Library, Robert Weck, Joseph Houck, Thomas Scrivo, Press and provided with the official “Board” copy for review by the public. Oral reports and delayed distributions are noted as needed. Information that arrives after the agenda is completed and sent to the “distribution list” has only been provided to the Mayor, Council, Administrator and affected Department Head(s).

CORRESPONDENCE

1. Letters – Purchasing Department, re bids received

   1. 3/26/13 for 2013 Professional Landscaping Services

   2. 4/9/13 – Village Green Pedestrian Safety Improvement Project

      RECEIVED AND FILED

2. Letter – G. Poli, 12 Chestnut Ave., re need for a senior center

   REFERRED TO COUNCIL AS A WHOLE

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GENERAL INFORMATION

Includes notices, letters copied to the city, ordinances & resolutions from other governing bodies, newsletters and minutes and reports from agencies, boards and commissions. Each item does not appear to require any discussion or action. (Copies of ordinances and resolutions from other governing bodies are not provided, but are available upon request.)

1. Notices

   1. NJ Transit, re Fiscal Year 2013 request for Federal Financial Assistance

   2. Price, Meese, Shulman & D’Arminio, PC, re Millburn Planning Board Hearing on 4/17/13, re 800 Morris Turnpike, Block 1904, Lots 4 and 105 application

2. Letter – Assemblyman Bramnick, re Acknowledgement of City’s resolution urging Governor’s Veto of Early Voting Legislation

3. Minutes, Reports, etc. from the following:

   1. Animal Control Report – 3/13

   2. Fire Department – 2/13

   3. Community Services Department

      *************************************************

ORDINANCES & RESOLUTIONS EXPLANATIONS:

A governing body of a municipality may formally act through ordinances or resolutions. Ordinances usually encompass legislative acts. Resolutions usually deal with administrative or acts performed according to legal authority, established procedures or instructions from the Common Council.

Ordinances:

An act initiated by the Common Council that becomes law. The violation of an ordinance may result in summonses being issued. Generally, an ordinance remains in effect until repealed or modified and may not be amended or modified by a resolution. It requires a public hearing and publications in the town’s legal paper before becoming effective. Examples of ordinances are those which deal with changing parking or speed limit requirements, code enforcement, implementing State mandates at the local level and creating boards or commissions.

Resolutions:

Any act or regulation that is required to be reduced to writing but may be finally passed at the meeting at which it is introduced. The legal effect of a resolution is the same as an ordinance except summonses cannot be issued for their violation. Generally, life of a resolution is permanent unless there is language to the contrary. Typical resolutions deal with: Opinion expressions; Requests for action to other elected officials or bodies or governmental agency[s]; One-time actions and Routine authorizations such as making appointments and awarding contracts.